Skip to content ↓

Greenfield School

Policies

IMPORTANT: COVID-19 RISK ASSESSMENT AND POLICY UPDATES

In response to the school's re-opening, in accordance with the government guidelines, please see a full school risk assessment and policy updates to view below. 

Protective Measures Risk Assessment for the opening of Greenfield School during the Covid-19 pandemic

Click on the risks to view the mitigation and protective measures in place.

risk a: Awareness of and adherence to policies and procedures 

•   Health and Safety Policy has been updated in light of the COVID-19 advice
•    All staff are aware of the procedures including, but not limited to, Health and Safety, Infection Control, First Aid, Safeguarding and Behaviour Policy
•    All pupils are aware of the new procedures and reminded at the start of every day. Signage is also displayed around the school site. 
•    Parents are made aware of the new procedures for infection control in relation to the coronavirus via letter and the website. They are aware that they must not send their child to school if their child develops coronavirus symptoms or if another member of their household develops coronavirus symptoms. In both these circumstances the parents should call the school to inform of this and that they will be following the stay at home guidance.
•    Pupils are made aware of the school’s infectious control procedures in relation to coronavirus and are informed that they must tell a member of staff if they begin to feel unwell.
•    Staff and pupil confidentiality is followed at all times – this includes withholding the names of staff and pupils with either confirmed or suspected cases of coronavirus. 

risk b: Implementing social distancing 

•    Small groups, to be referred to as ‘bubbles’, are organised as described in the DfE guidelines. These will not exceed 15 in number of children.
•    The timetable is arranged so that bubbles will not mix due to staggered play times and lunch times. This avoids children moving round the school at the same time. Passing in a corridor is deemed to be low risk in the Government guidelines, but this is avoided whenever possible. 
•    The Atrium is not used by pupils and staff other than to access the toilets.
•    Each bubble is allocated a teacher and, where possible, a Teaching Assistant, who are the only members of staff allowed in the bubble’s allocated room.
•    A different teacher and/or TA may need to enter a bubble in the event of staff absence.
•    Tables are spaced out in the classroom and children will not work together to ensure as much social distancing as possible. 
•    Children sit at the same desk every day.
•    Desks will be moved to face the front of the classroom.
•    Staff do not bring their face level with the child and where possible speak to the children from the side if looking at their work.
•    Each allocated room is cleaned thoroughly at the end of every day and once all staff and pupils have left the building. Staff must leave promptly at the end of the day to enable thorough cleaning to take place.
•    The number of children using the toilet at any one time is limited and only one member of staff to use the staff toilets at any one time. Signage for staff is provided.
•    Children have PE lessons outside with the PE staff. PE staff do not enter the bubble’s classroom and remain 2m away from the children at all times. 
•    PE lessons are taught in their bubbles and not with any other larger group.
•    Children do not take part in any form of contact sport.
•    Children wear PE kit to school on the days that they have PE lessons to avoid changing in school.
•    Children use the external classroom doors to enter and exit the building.
•    Maximum number of lessons possible are taught outside.
•    Assemblies are via Zoom and watched in the allocated classrooms.
•    Drop off and collection times are spaced out in the car park and staggered.
•    Parents of all children from Year 1 upwards remain in their cars and use the compulsory ‘Kiss & Drop’ service.
•    Only one parent of an Owls, Robins or Reception child must bring their child to the external classroom door.
•    Parents do not enter the school building at any time, unless by prior appointment.
•    Parents do not gather by school entrances or hold conversations with each other.
•    Staff stagger the use of the staffroom and workrooms to maintain social distancing. Additional rooms are used as staff rooms and workrooms to aid this.
•    Unnecessary items are removed from classrooms.
•    Soft furnishing, soft toys and toys that are hard to clean are removed from classrooms. Staff use the cleaning equipment provided for each classroom to regularly clean the equipment during and at the end of school. 

risk c: Hygiene Practice 

•    The Government guidance is followed: https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings
•    Children use the sinks in their classrooms for regular handwashing. Where sinks are not available, hand sanitiser is available.
•    All staff and children are told to:
-    Frequently wash their hands with soap and water for 20 seconds and dry thoroughly
-    Clean their hands after sneezing or coughing
-    Try not to touch their mouth, eyes or nose
-    Use a tissue, or elbow, to cough or sneeze and use bins for tissue waste (‘catch it, bin it, kill it’)
•    Children wash their hands immediately after entering their classroom, before and after using school equipment (such as PE equipment or school bicycles and scooters), after using the toilet, before and after lunch and when re-entering their classroom. Handwashing is supervised by staff.
•    Staff follow the same rigorous handwashing requirements.
•    Bar soap is not used, in line with Infection Control guidance – liquid soap dispensers are in every classroom.
•    Classrooms use bins with lids and these are emptied throughout the day.
•    Surfaces that children and staff touch are cleaned more regularly than usual, such as: toys, desks, chairs, doors bannisters and light switches.
•    The caretaker opens all doors before the children arrive and uses the fire door props where possible. The caretaker puts on all necessary lights and they remain on all day.
•    The use of shared resources is limited. Paint brushes, PE equipment and Early Years outside toys are cleaned after every use.
•    Outside play equipment such as climbing frames and swings are not used.
•    Children have their own fully equipped pencil case which remains in school after the first day. Children’s own resources are not shared.
•    Water bottles remain in school.
•    School resources are not sent home and nothing is brought into school by children after the first day without the full knowledge of the allocated teacher or member of the Senior Leadership Team. 
•    Children do not share cutlery, cups or food. The menu and dining room timetable is designed to ensure social distancing. The children eat outside whenever possible.
•    Cleaners employed by Greenfield carry out daily thorough cleaning that follows the national guidance and is compliant with COSHH and Health and Safety Policy.
•    Additional cleaning is carried out by members of the caretaking team throughout the day.

risk d: Ill Health 

•    Staff are informed of the symptoms of possible coronavirus infection, e.g. a cough, difficulty breathing and high temperature, and are kept up to date with national guidance about the signs, symptoms and transmission of coronavirus.
•    Any child who becomes unwell is immediately referred to a member of the Senior Leadership Team and moved to the Medical Room whilst they wait for their parents to collect them. Children with coronavirus symptoms do not come into contact with other pupils and as few staff as possible, whilst ensuring the child is safe.
•    A member of the Senior Leadership Team calls for emergency assistance immediately if the child’s symptoms worsen.
•    The parents of an unwell child are informed by a member of the Senior Leadership Team as soon as possible.
•    If the school is unable to contact the parents then the child stays at school until the parent arrives to collect them.
•    The Medical Room is thoroughly cleaned once vacated by an ill child.
•    If an unwell child is waiting to go home, they are instructed to use the staff toilet nearest the Medical Room. Staff do not use that toilet until it has been thoroughly cleaned.
•    Any medication to ease the unwell child’s symptoms, e.g. paracetamol, is administered in line with the First Aid Policy. Where possible staff administer medication from the side of the child, or wearing a face covering. 

risk e: Spread of infection 

•    Spillages of bodily fluids, e.g. respiratory and nasal discharges are cleaned up immediately in line with guidance from https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings
•    Children and staff are instructed to cough or sneeze into their elbow and use a tissue to cover their mouths where possible, disposing of the tissue in the lidded bins.
•    Children clean their hands after they have coughed or sneezed.
•    Parents are informed via a letter from Mrs Botting not to bring their children to school, or even on the school premises, if they show signs of being unwell and believe that they have been exposed to coronavirus.
•    Children who have displayed symptoms of coronavirus must self-isolate for 14 days before returning to school. Their household must also abide by the stay at home guidelines.
•    Children queue 2m apart at entrances and exits to avoid risk of transmission.
•    Year groups enter and leave the school grounds from different access points and over a staggered period.

risk f: Management of infectious diseases 

•    Staff are vigilant and report concerns about a child’s symptoms to a member of the Senior Leadership Team.
•    Greenfield is consistent in its approach to the management of suspected and confirmed cases of coronavirus (as above)
•    Social distancing measures are implemented as much as possible.
•    There are plans in place for the movement of children and staff around the site (as above).
•    There are plans in place for the movement of parents at drop off and pick up (as above).
•    The timetable is adapted to stagger play and lunch times (as above).
•    Where year groups share a playtime there are separate designated play areas to facilitate social distancing between bubbles. 
•    The Bursar monitors the cleaning standards of the school cleaning contractors and discusses any additional measures required with regards to managing to spread of coronavirus.
•    Children only wear easily washable items of school uniform – no blazers, hats or ties. Uniform is washed every night after school. PE kit is worn on PE days to avoid the need to change in school.
•    If a child does not have any clean uniform available, they wear their own, easily washable, clothes for the day – this is avoided wherever possible.
•    Staff only wear easily washable clothes. Items of clothing such as jackets which need specialist or infrequent washing are not worn.

risk g: Parental Engagement 

•    Parents are told they can only accompany their child to the external door of the classroom if they are in Owls, Robins or Reception and only one parents is permitted to do so. Parents maintain a 2m distance from other parents, children and staff at all times.
•    Parents are given details of their allocated drop off and pick up spot and time (these details will be given separately).
•    Parents are told the protocols for pick up and drop off to minimise adult to adult contact.
•    Parents are told about the need for a full pencil case and water bottle to be provided on the first day. These items are to remain in school.
•    Parents are told about the need to wash the children’s clothing every night. Only items of washable school uniform are worn into school (no blazers or hats). PE kit is worn on PE days for the child’s bubble to avoid changing in school. 
•    Parents are told that if they have run out of clean school uniform the child may wear items of their own, easily washable, clothing for the day. 
•    Parents inform the school of their intention to send their child into school with no less than 5 days’ notice to ensure that the necessary staffing requirements are in place.
•    Parents should continue to encourage their children to follow the Greenfield Way, adhere to the school’s Behaviour Policy and recognise their responsibility in adhering to social distancing measures. 

risk h: Communication 

•    Children, parents or any visitors such as suppliers are told not to enter the premise if they are displaying symptoms of coronavirus (following guidance from https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance)  
•    A member of SLT reports immediately to Mrs Botting about any suspected cases of coronavirus, even if they are unsure.
•    Mrs Botting contacts the Area Schools Officer immediately about any suspected cases of coronavirus, even if she is unsure, and discusses if any further action needs to be taken; there is the option to call the DfE schools’ helpline if necessary.
•    Greenfield keep parents, pupils and staff adequately updated about any changes to infection control procedures as necessary.
•    Mrs Botting informs parents if any changes are needed to the arrangements and current provision to ensure the safety of the pupils, staff and parents. This is done with as much notice as possible.
•    There is early communication from the Bursar with contractors and suppliers that need to support the plans for opening.

risk i: Partial Closure 

•    Greenfield communicates with parents via email regarding any updates to school procedures which are affected by the coronavirus.
•    Year groups not yet invited to return to school are taught remotely using Zoom.
•    Due to staffing restrictions, Zoom lessons do not continue for returning Year groups in the same format as before the partial reopening.
•    Due to staffing the stages of reopening, it is possible that children will not being taught by the usual member of staff.
•    The Behaviour Policy (adapted for the current situation) and staff Code of Conduct are adhered to, even while working remotely.

risk j: Emergencies​​​​​​​ 

•    All children’s emergency contact details are up to date, including alternative emergency contact details where required.
•    Children’s parents are contacted as soon as practicable in the event of an emergency.
•    Children’s alternative contacts are called where their primary emergency contact cannot be contacted

risk k: transport 

•    Due to social distancing, there will be no school minibus services.

risk l: Wrap Around Care​​​​​​​ 

•    Due to social distancing and as bubbles are not allowed to mix, the usual provision of Wrap Around Care is suspended.

risk m: food 

•    The provision of lunches and snacks is reviewed daily, but the usual variety is not possible. Lunches and snacks must observe the same strict social distancing and hygiene requirements. 
•    No food is brought into school from home, unless arranged with the kitchen and SLT.
•    No milk is provided to reduce the number of external items being handled by the children and staff.

Our current policies are available for you to read below. 

For a complete list of our policies please contact the school office.