IMPORTANT: COVID-19 RISK ASSESSMENT AND POLICY UPDATES
In response to the school's re-opening, in accordance with the government guidelines, please see a full school risk assessment and policy updates to view below.
Protective Measures Risk Assessment for the opening of Greenfield School during the Covid-19 pandemic
Click on the risks to view the mitigation and protective measures in place.
risk a: Awareness of and adherence to policies and procedures
- Health and Safety Policy has been updated in light of the COVID-19 advice
- All staff are aware of the procedures including, but not limited to, Health and Safety, Infection Control, First Aid and Behaviour Policy
- All pupils are aware of the new procedures and reminded at the start of every day
- Parents are made aware of the new procedures for infection control in relation to the coronavirus via letter and the website. They are aware that they must not send their child to school if their child develops coronavirus symptoms or if another member of their household develops coronavirus symptoms. In both these circumstances the parents should call the school to inform of this and that they will be following the stay at home guidance.
- Pupils are made aware of the school’s infection control procedures in relation to coronavirus and are informed that they must tell a member of staff if they begin to feel unwell.
- Staff and pupil confidentiality is followed at all times – this includes withholding the names of staff and pupils with either confirmed or suspected cases of coronavirus.
risk b: Implementing social distancing
- Children will be kept in a Year Group bubble.
- Staff are to wear masks around the school building and when in meetings (staff do not need to wear masks outside but MUST observe strict social distancing).
- Visors are optional and must not be worn instead of a mask.
- The timetable is arranged so that year group bubbles will not mix due to designated areas, staggered play times and lunch times. This avoids children moving round the school at the same time. The brief passing in a corridor is deemed to be low risk in the Government guidelines, but this is avoided whenever possible. Staff will escort classes around the school to supervise safe movement between lessons.
- All children will use the dining room. A one-way system will help the year group bubbles stay as far apart as possible. Individual food waste bins by each table will negate the need for children to congregate near the food disposal area. Desserts will be brought to the tables to avoid unnecessary movement around the dining room. Children will be dismissed a table at a time to control the movement of children and one-way system.
- Staff eat lunch in their classrooms and do not use the staff rooms for socialising.
- The Atrium is only used by staff members in the Learning Enrichment Department and tables are cleaned thoroughly between individuals or small groups of children.
- Whenever possible the children will remain in their classroom and the member of staff will come to them. Children will use the specialist teaching rooms and lessons will finish five minutes early to allow for the cleaning of surfaces and any equipment that is needed for the following lesson.
- Children sit at the same desk every day when in their own classroom.
- Desks will face forwards and children will be positioned side by side.
- Staff do not bring their face level with the child and where possible speak to the children from the side if looking at their work.
- All classrooms and teaching areas are cleaned thoroughly at the end of every day and once all staff and pupils have left the building. Staff must leave promptly at the end of the day to enable thorough cleaning to take place.
- The number of children using the toilet at any one time is limited and only one member of staff use the staff toilets at any one time. Signage for staff is provided.
- Children do not take part in any form of contact sport.
- Children wear PE kit to school on the days that they have PE lessons to avoid changing in school.
- Peripatetic lessons will take place in the Pavilion and Peripatetic teachers will wear masks when possible and observe social distancing. Visors should not be worn in place of face masks. Peripatetic teachers will not enter the main school buildings or use the school’s catering facilities.
- The school will not hold assemblies.
- Choirs and music ensembles will not take place unless there is significant space available.
- Whenever possible, children use their external doors to enter and exit the building.
- Drop off and collection times are spaced out in the car park and staggered.
- Parents of all children from Year 1 upwards remain in their cars.
- Only one parent of an Owls, Robins or Reception child must bring their child to the external classroom door.
- Parents do not enter the school building at any time, unless by prior appointment.
- Parents do not gather by school entrances or hold conversations with each other.
- Wrap Around Care will take place and children will be allocated a consistent group to avoid as much mixing of children as possible. To comply with Government guidance, parents will only use this provision if it is necessary to support them to work, seek work, undertake education or training, attend a medical appointment, address a medical need or attend a support group.
- Any visitors to school, such as therapists will be required to follow the school’s hygiene and handwashing procedures, wear a mask and they will not be allowed in classrooms.
- Prospective parents have Zoom meetings with Mrs Botting. Children for immediate start visit the school for assessment and observation on afternoons when the relevant class have outside lessons.
- Parents wishing to visit the school prior to registering will be shown around by the Headmistress after 4.30pm once the majority of the children and staff have left the premise.
- Pre-Deposit Assessments for EYFS children will be carried out by the Head of Pre-Prep after 4.30pm.
- Settling in sessions for Little School children will be arranged by the Nursery Manager following the relevant policy.
- A detailed record of all visitors will be kept for easy of contact.
- Unnecessary soft furnishing, soft toys and toys that are hard to clean are removed from classrooms. Staff use the cleaning equipment provided for each classroom to regularly clean the equipment during and at the end of school.
risk c: Hygiene Practice
- The Government guidance is followed: https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools
- Children use the sinks in their classrooms for regular handwashing. Where sinks are not available, hand sanitiser is available.
- All staff and children are told to:
- Frequently wash their hands with soap and water for 20 seconds and dry thoroughly.
- Clean their hands after sneezing or coughing.
- Are encouraged not to touch their mouth, eyes or nose.
- Use a tissue, or elbow, to cough or sneeze and use bins for tissue waste (‘catch it, bin it, kill it’).
- Children wash their hands immediately after entering their classroom, before and after using school equipment (such as PE equipment or school bicycles and scooters), after using the toilet, before and after lunch, when re-entering their classroom and when moving to a different room such as the Art room. Handwashing is supervised by staff.
- Staff follow the same rigorous handwashing requirements.
- Bar soap is not used, in line with Infection Control guidance – liquid soap dispensers are in every classroom.
- Classrooms use bins with lids and these are emptied throughout the day.
- Surfaces that children and staff touch are cleaned more regularly than usual, such as: toys, desks, chairs, doors bannisters and light switches.
- The caretaker opens all doors before the children arrive and uses the fire door props where possible. Children use external doors to their classrooms where possible.
- Internal classroom doors remain open to allow increased ventilation.
- Windows remain open as fully as possible whilst ensuring that the temperature in the classroom remains comfortable.
- The use of shared resources is limited to specialist equipment. Equipment will be cleaned after each group of children has used it. If items are not needed immediately, they will be left for 72 hours before they are used again.
- Children have their own fully equipped pencil case which remains in school after the first day. Children’s own resources are not shared.
- School bags can be brought into school but must only be touched by the owner.
- Work can be sent home and brought back into school for marking, but the sharing of books is avoided wherever possible.
- Unnecessary sharing of school resources should be avoided.
- Children will not share scripts or music scores.
- Children do not share cutlery, cups or food. The menu and dining room timetable is designed to ensure social distancing. The dining room will be used by two year group bubbles a week and then thoroughly cleaned for the following week.
- Cleaners employed by Greenfield carry out daily thorough cleaning that follows the national guidance and is compliant with COSHH and Health and Safety Policy.
- Additional cleaning is carried out by members of the caretaking team throughout the day.
risk d: Ill Health
- Staff are informed of the symptoms of possible coronavirus infection, e.g. a cough, difficulty breathing and high temperature, and are kept up to date with national guidance about he signs, symptoms and transmission of coronavirus.
- If a child, or member of their family, becomes unwell in any way, or has symptoms of coronavirus, they child will not attend school until it is confirmed that there is no case of coronavirus.
- Any child who becomes unwell is immediately referred to a member of the Senior Leadership Team and moved to the Medical Room whist they wait for their parents to collect them. Children with coronavirus symptoms should not come into contact with other pupils and as few staff as possible, whilst ensuring the child is safe.
- A member of the Senior Leadership Team calls for emergency assistance immediately if the child’s symptoms worsen.
- The parents of an unwell child are informed by a member of the Senior Leadership Team as soon as possible.
- The Medical Room is thoroughly cleaned once vacated by an ill child.
- If an unwell child is waiting to go home, they are instructed to use the toilet next to the Headmistress’ office. Staff do not use that toilet until it has been thoroughly cleaned.
- Any medication to ease the unwell child’s symptoms, e.g. paracetamol, is administered in line with the First Aid Policy. Where possible staff administer medication from the side of the child, or wearing a face covering.
- In the event of teacher absence and to ensure the continuity of education for the children, staff who are not teachers may be deployed to lead groups or cover lessons under the direction and supervision of a qualified, or nominated teacher under the ‘Education (Specified Work0 (England) Regulations 2021.
risk e: Spread of infection
- All staff carry out a Lateral Flow Test twice a week at home – after the weekend and before coming into school on a Thursday. Staff report their result to the Headmistress as well as logging the result on the Government website.
- Spillages of bodily fluids, e.g. respiratory and nasal discharges are cleaned up immediately in line with guidance from https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings
- Children and staff are instructed to cough or sneeze into their elbow and use a tissue to cover their mouths where possible, disposing of the tissue in the lidded bins.
- Children clean their hands after they have coughed or sneezed.
- Parents are not to bring their children to school, or even on the school premises if they show signs of being unwell and believe that they have been exposed to coronavirus.
- Children who have displayed symptoms of coronavirus must self-isolate until they have received a negative test result.
- Year groups enter and leave the school grounds from different access points and over a staggered period.
risk f: Management of infectious diseases
- Staff are vigilant and report concerns about a child’s symptoms to a member of the senior Leadership Team.
- Greenfield is consistent in its approach to the management of suspected and confirmed cases of coronavirus (as above)
- Social distancing measures are implemented as much as possible.
- There are plans in place for the movement of children and staff around the site (as above).
- There are plans in place for the movement of parents at drop off and pick up (as above).
- The timetable is adapted to stagger play and lunch times (as above).
- The Bursar monitors the cleaning standards of the school cleaning contractors and discusses any additional measures required with regards to managing to spread of coronavirus.
- Children only wear easily washable items of school uniform – no blazers, hats or ties. PE kit is worn on PE days to avoid the need to change in school.
- Staff only wear easily washable clothes. Items of clothing such as jackets which need specialist, or infrequent washing, are not worn.
risk G: Communication
- Children, parents or any visitors such as suppliers are told not to enter the premise is they are displaying and symptoms of coronavirus (following guidance from https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance)
- Staff should inform Mrs Botting immediately about any suspected cases of coronavirus, even if they are unsure.
- Mrs Botting contacts the local health protection team if there are two or more confirmed cases within 14 days.
- Greenfield keep parents, pupils and staff adequately updated about any changes to infection control procedures as necessary.
- Mrs Botting informs parents if any changes are need to the arrangements and current provision to ensure the safety of the pupils, staff and parents. This is done with as much notice as possible.
risk H: Emergencies
- All children’s emergency contact details are up to date, including alternative emergency contact details where required.
- Children’s parents are contacted as soon as practicable in the event of an emergency.
- Children’s alternative contacts are called where their primary emergency contact cannot be contacted
risk I: transport
Minibuses will not resume this term to avoid mixing of groups of children. This will be reviewed after the Easter holidays.
risk J: Wrap Around Care
risk m: food
- The provision of lunches and snacks is reviewed daily, but the usual variety is not possible. Lunches and snacks observe the same strict social distancing and hygiene requirements.
- No food is brought into school from home, unless arranged with the kitchen and SLT.
- No milk is provided to reduce the number of external items being handled by the children and staff.
Our current policies are available for you to read below.
For a complete list of our policies please contact the school office.